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What Is Personally Identifiable Information (PII)

Parent Page(s): Computer Data Information SecuritySecurity Standards for Research ProjectsSecurity Standards for UBC EmployeesSecurity Standards for Unit Admins

PII Privacy Fact Sheet

UBC has a legislated responsibility to safeguard any Personally Identifiable Information (PII) of its students and staff. PII is defined by the University Counsel as “recorded information about an identifiable individual other than contact information.” Contact information refers to the business telephone number, address, and/or email of all UBC employees, faculty members, volunteers, and service providers, but not of its students. Further details on what is considered PII can be found in the Privacy Fact Sheet. Other forms of sensitive information include:

  • Photographs
  • SIN
  • Fingerprints
  • Employee number
  • CWL ID
  • Student ID
  • Student addresses
  • Student emails
  • Student phone and fax numbers
  • Socio-demographic information
  • Medical histories (including emails detailing an illness), and so on.

To protect the privacy of individuals whose information is being collected, as well as the overall privacy of your unit, review the guidelines below on collecting PII, storing and securing PII, and working with PII off campus (either abroad or from home).

Collecting Sensitive Information

Guidelines for best security practices when collecting personal or sensitive information.

Securely Storing Sensitive Information

Guidelines for minimizing data vulnerabilities when storing personal or sensitive information.

Working with Sensitive Information Off Campus

Guidelines for reinforcing data security when working on personal or sensitive information from home or abroad.

Arts Instructional Support & Information Technology (Arts ISIT)
Faculty of Arts
1234 Street
Vancouver, BC Canada V0V 0V0
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